Effective Date:  1st January, 2025

HAPPi (“we,” “our,” or “us”) is committed to protecting the privacy of its users (“you” or “your”). This Privacy Policy outlines how we collect, use, and safeguard your information when you use our mobile application (“App”). Please read this Privacy Policy carefully to understand our practices regarding your information.

1. Information We Collect

1.1 Information You Provide to Us

• Account Information: When you log in to the App, we may collect your username, email address, and other login credentials provided by your employer.
• Employee Data: Information such as your name, department, work schedule, leave requests, expenses, and other employment-related details may be collected as part of the HRMS functionality.
• Uploaded Documents: Any documents or files you upload, such as certificates, expense receipts, or identification documents.

1.2 Information Collected Automatically

• Device Information: Details about your mobile device, including the device model, operating system, unique device identifiers, and IP address.
• Usage Data: Information about your interactions with the App, including pages visited, features used, and time spent within the App.
• Log Data: Logs of your activity in the App for troubleshooting and analytics.

1.3 Information from Third Parties

• The App may integrate with your company’s HRMS system (powered by Odoo). Information provided by your employer through the system will be accessible within the App.

2. How We Use Your Information

We use the information collected to:

• Facilitate employee management, payroll processing, leave tracking, and other HR-related functions.
• Improve the functionality, user experience, and performance of the App.
• Provide support and resolve technical issues.
• Communicate updates, notifications, or changes related to your employment or the App.
• Ensure compliance with legal and regulatory requirements.

3. Sharing Your Information

We do not sell or rent your personal information. However, we may share your information in the following circumstances:

• With Your Employer: To facilitate HR-related processes and reporting.
• Service Providers: With trusted third-party service providers who assist us in operating the App, such as cloud storage providers or analytics platforms.
• Legal Compliance: If required by law or in response to valid legal requests, such as court orders or subpoenas.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity.

4. Data Security

We implement appropriate technical and organizational measures to protect your information from unauthorized access, alteration, disclosure, or destruction. However, no data transmission or storage system is completely secure, and we cannot guarantee absolute security.

5. Your Rights

Depending on your jurisdiction, you may have the following rights:

• Access, correct, or delete your personal information.
• Restrict or object to the processing of your information.
• Receive a copy of your information in a portable format.
• Withdraw consent for data processing where applicable.

To exercise these rights, please contact your employer or the App administrator.

6. Data Retention

We retain your information for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by your employer. When no longer needed, your information will be securely deleted or anonymized.

7. Third-Party Links and Services

The App may include links to third-party websites or services. We are not responsible for the privacy practices of these third parties. Please review their privacy policies before sharing your information.

8. Children’s Privacy

The App is not intended for use by children under the age of 18. We do not knowingly collect personal information from children. If we become aware of such data, we will delete it promptly.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be communicated through the App or other appropriate channels. Your continued use of the App after such updates constitutes acceptance of the revised policy.

10. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us at:

Email: [email protected]

Phone: +919150049535